Conference phones are a crucial part of what makes the average business tick. Without a conference phone, you’d struggle to ensure comprehensive collaboration between the modern and diverse workforces of the current professional environment. Almost every business – no matter their size or background, uses a conference phone on a semi-regular basis.
If you’re one of the many companies who rely on conference phone endpoints to thrive, then choosing the perfect system will be no small concern. After all, you might still be using the phone you pick today, five years from now! To empower you to make a more informed choice, we’ve put together this simple guide, outlining the most important features in a conference phone purchase.
The Critical Components of a Conference Phone
There are several points you’ll need to think about when choosing the ideal conference phone, but one of the most important by far is intelligibility.
Let’s face it, muffled words and phrases are a waste of crucial time in a meeting room environment. A conference phone needs to be able to distinguish each voice in the room clearly, and effectively, to help you collaborate in a streamlined, productive manner. Any lack of quality could lead to confusion and other problems in the workplace. So, how do you search for better clarity? Begin by looking at the following points:
- Reverberation: This refers to the amount of echo between the person speaking, and the conference phone microphone. Reverberations make it harder to understand the conversation in question, and can be affected by features throughout the room, such as hard walls and ceilings
- Amplitude: This is the measure of how loud a talker can seem to a listener. Quieter voices are more difficult to understand, and the range of your conference phone will have a huge impact on how well the microphones can pick up speech throughout the room
- Bandwidth: This is the range of speech bandwidth that can be carried from the speaker, to the listener. Traditional analogue phones carry about 20% of the frequencies in a human Some newer IP phones can carry frequencies at a much higher rate, of around 22kHz
- Interaction: This indicates the ease with which participants can naturally interact with one another during a conference call. It’s important to make sure that people can communicate organically, to allow for a natural flow of communication
- Noise: This refers to the sounds picked up by your conference phone microphone that isn’t intended to be used as part of the conversation. Noise can refer to the sound of people eating in the background, the noise of a fan on a projector, or anything else that might get in the way of the clarity of your conversation
The good news is that a high-quality conference phone should be able to manage most of these problems for you. In fact, many of the options available on the market today offer impeccable audio quality, designed to pluck voices out of a conference room environment with ease.
Analogue or VoIP?
When selecting a conference phone for your modern meeting room environment, you may also need to decide whether to choose “VoIP” systems or an analogue phone. An analogue, or proprietary conference phone is similar to a standard deskphone. It simply plugs into the analogue port for your phone and connects through a standard phone line network.
Typically, the restrictions of an analogue phone when it comes to things like cross-country connections and quality control means that these options are often used by low-budget companies. You may also use an analogue phone if the system feels more familiar to you than the new VoIP standard. Fortunately, you can still use some analogue phones when you choose to make the switch to a VoIP network in your office. However, you won’t be able to access the same level of features that specialist VoIP phones can provide.
Today, VoIP solutions, or Voice over Internet Protocol, use the web to transmit conference calls. They offer many of the same advantages as IP deskphone, but are typically more flexible, and can provide a wider range of options. You’ll also enjoy:
- More automated functions
- Better performance with available customisation
- Greater range of features
- Higher sound quality thanks to higher bandwidth
- Simplified wiring
How to Choose your Conference Phone
While there are numerous considerations that can go into selecting the perfect conference phone for your needs, the three most common concerns include the size of the meeting or huddle room, how many participants are typically involved in your calls, the level of connectivity you need, and the features required. Remember to think carefully about each of these features when choosing your phone, and try to keep your budget in mind too.
- Size of Room/ Number of Participants
There can be some flexibility in conference phones when it comes to choosing the perfect option for your needs. For instance, if you have ten participants in your room, but only a couple of people speaking, then you might not have to invest as much in more advanced phone. However, remember that you should never try to use a conference phone intended for four people, in a huge boardroom.
The most common connectivity choice that businesses will need to make for their conference phone selection is between analogue and IP. If you decide that a VoIP solution is best for you, you may also need to consider a PoE option, since this requires less wiring, which also saves money.
Finally, when selecting your conference phone, make sure that you can access all the features that you need for exceptional communication and collaboration. These might include HD sound, call recording facilities, headset connections, touchscreens, and flexible software. Make sure that you only choose the features you genuinely need. In most cases, there’s no need to pay more for something that you simply won’t use. Consult your IT staff for help.
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